Our private policy
Privacy Policy Statement
Just Smart Thinking takes Data Protection seriously and is committed to ensuring that your privacy is protected. Should we ask you to provide personal information when using our website or communicating orally or in writing with our personnel, including Just Smart Associates then you can be assured that it will be used only in accordance with this privacy policy and in line with the provisions of the General Data Protection Regulations 2016.
Information We Collect About You
Just Smart Thinking collects information about you and/ or your organisation in order to administer our relationship with you and allow us to contact you regarding Just Smart Thinking’s activities and related purposes. The information collected is likely to include your name, address, telephone number and e-mail address. We may also require information regarding any accessibility requirements you have. If you are involved in networks, focus groups, consultations, events etc, we may collect your opinion, feedback and comments, so that we can improve our services.
Using the Information We Hold
Just Smart Thinking collects and holds personal information about you for the following purposes:
Marketing and Sharing
Just Smart Thinking will not sell, distribute or lease personal information to third parties unless we have your written permission or are required by law to do so. Sub- contractors may have access to personal data while maintaining our IT systems, conducting business on our behalf through a partnership or contract agreement, but are bound by the same conditions.
Just Smart Thinking seeks to ensure that information published on our website is up to date and accurate. However, the information on the website does not constitute legal or professional advice and Just Smart Thinking cannot accept liability for actions arising from its use. Just smart Thinking cannot be held responsible for the contents of any pages referenced by an external link. Any personal data collected through our website will be treated as confidential and in line with the principles of the General Data Protection Regulations 2016.
We will not, without your consent, supply your name and address to any third party except where:
(1) Such a transfer is a necessary part of the activities that we undertake, or
(2) We are required to do so by the operation of the law.
Access to your Information and Correction
As an individual, you have a right under the General Data Protection Regulations 2016 to obtain information from us, including a description of the data that we hold on you. Upon such a written request, Just Smart Thinking will provide you with a description of the personal data held about you, the purposes for which the data is or will be processed and to whom the information is disclosed. We will not comply with the request if we cannot do so without disclosing information relating to another individual who can be identified from that information. Just Smart Thinking will respond to a subject access request promptly and within 30 calendar days of receiving it.
Should your details change you should notify us as soon as possible in order that we may update your information accordingly. This can be done by e-mailing Just Smart Thinking at adrian@justsmartthinking.co.uk or contact us by phone on 07597 039 002 or by postal mail to: Just Smart Thinking, Zestii Business Centre, 33 Dalintober Street, Glasgow, G5-8JZ.
Should you have any queries concerning this right, please contact our Chief Officer.
Security of your Information
Just Smart Thinking is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put into place physical, electronic and managerial procedures to safeguard and secure information we collect from you.
Physical Controls
All confidential hard copy filing is locked in storage cabinets with limited access.
Electronic Controls
All accounts are password protected accounts. No information containing personally identifiable information is saved to the hard drives of desktop PCs. Authorised Just Smart Thinking users are able to access their accounts remotely therefore removing the need for information to be saved to removable media or local hard drives. Authorisation to write to removable media is restricted. It is the Just Smart Thinking policy that personal information must not be copied to removable media. Any breaches to this policy would lead to severe disciplinary action.
The Just Smart Thinking website contact database are hosted via the Internet and accounts are password protected. Shared computers for staff and or partner usage have restricted access and cannot access personal information collected by Just Smart Thinking. It should be noted that the Just Smart Thinking e-mail system is not encrypted and anyone sending personally identifiable information via e-mail should be aware of this.
Managerial Controls
Just Smart thinking staff and partners are made aware of the General Data Protection Regulations 2016 and policies and procedures of the organisation at induction.
Cookies
When users enter the Just Smart Thinking website their computers will automatically be issued with ‘cookies’. Cookies are text files that identify users’ computers to the Just Smart Thinking server. The website then creates “session” cookies to store some of the preferences of users moving around the website, e.g. retaining a text-only preference. Cookies in themselves do not identify individual users but identify only the computer used and they are deleted on departure from the website. Many websites do this to track traffic flows, whenever users visit those websites.
The website uses third-party cookies to measure use of the website including number of visitors, how frequently pages are viewed, and the city and country of origin of users. This helps to determine what is popular and can influence future content and development. For this purpose, Just Smart Thinking uses Google and Weebly Analytics, to measure and analyse usage of the website. The information collected will include IP address, pages visited, browser type and operating system.
Users have the opportunity to set their web browsers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time; the last of these means that certain personalised services cannot then be provided to that user.
Contact Data Base
As a way to improve our services, Just Smart Thinking use a customer relationship database to record identifiable information of our members and contacts. ICloud hosts the contact database. The database is accessed by Just Smart Thinking staff and nominated partners, all of whom are bound by GDPR 2016.
Website
Connections to the website are not encrypted. Information about members or partners and how to contact them published on our website is published with permission.
Other Websites
Our website contains links to other sites. Please be aware that Just Smart Thinking is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by Just Smart Thinking.
Notice of Breach of Security
If a security breach causes an unauthorised intrusion to our system that materially affects the information we hold about you, we will notify you as soon as possible and later report what action we have taken in response.
Changes to our Privacy Policy
If changes are made to our privacy policy, we will post the updated privacy statement to the website and such other places we deem appropriate.
Contacting Us
If you have any questions or suggestions regarding our privacy policy, please contact us at:
E-mail - adrian@justsmartthinking.co.uk
Telephone - 07597 039 002
Post - Just Smart Thinking, Just Smart Thinking, Zestii Business Centre,
33 Dalintober Street, Glasgow, G5-8JZ
Website URL - http://www.justsmartthinking.co.uk
Just Smart Thinking takes Data Protection seriously and is committed to ensuring that your privacy is protected. Should we ask you to provide personal information when using our website or communicating orally or in writing with our personnel, including Just Smart Associates then you can be assured that it will be used only in accordance with this privacy policy and in line with the provisions of the General Data Protection Regulations 2016.
Information We Collect About You
Just Smart Thinking collects information about you and/ or your organisation in order to administer our relationship with you and allow us to contact you regarding Just Smart Thinking’s activities and related purposes. The information collected is likely to include your name, address, telephone number and e-mail address. We may also require information regarding any accessibility requirements you have. If you are involved in networks, focus groups, consultations, events etc, we may collect your opinion, feedback and comments, so that we can improve our services.
Using the Information We Hold
Just Smart Thinking collects and holds personal information about you for the following purposes:
- To keep you informed about our work and issues relating to coaching, personal development, wellbeing and counselling both locally, nationally and internationally including resources, opportunities, events, one to one coaching, group coaching, workshops and training courses.
- To offer you the opportunity to be involved in learning, research and campaigns.
- To send you information about third parties which we think you may find beneficial.
- To improve the services we provide to you.
Marketing and Sharing
Just Smart Thinking will not sell, distribute or lease personal information to third parties unless we have your written permission or are required by law to do so. Sub- contractors may have access to personal data while maintaining our IT systems, conducting business on our behalf through a partnership or contract agreement, but are bound by the same conditions.
Just Smart Thinking seeks to ensure that information published on our website is up to date and accurate. However, the information on the website does not constitute legal or professional advice and Just Smart Thinking cannot accept liability for actions arising from its use. Just smart Thinking cannot be held responsible for the contents of any pages referenced by an external link. Any personal data collected through our website will be treated as confidential and in line with the principles of the General Data Protection Regulations 2016.
We will not, without your consent, supply your name and address to any third party except where:
(1) Such a transfer is a necessary part of the activities that we undertake, or
(2) We are required to do so by the operation of the law.
Access to your Information and Correction
As an individual, you have a right under the General Data Protection Regulations 2016 to obtain information from us, including a description of the data that we hold on you. Upon such a written request, Just Smart Thinking will provide you with a description of the personal data held about you, the purposes for which the data is or will be processed and to whom the information is disclosed. We will not comply with the request if we cannot do so without disclosing information relating to another individual who can be identified from that information. Just Smart Thinking will respond to a subject access request promptly and within 30 calendar days of receiving it.
Should your details change you should notify us as soon as possible in order that we may update your information accordingly. This can be done by e-mailing Just Smart Thinking at adrian@justsmartthinking.co.uk or contact us by phone on 07597 039 002 or by postal mail to: Just Smart Thinking, Zestii Business Centre, 33 Dalintober Street, Glasgow, G5-8JZ.
Should you have any queries concerning this right, please contact our Chief Officer.
Security of your Information
Just Smart Thinking is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put into place physical, electronic and managerial procedures to safeguard and secure information we collect from you.
Physical Controls
All confidential hard copy filing is locked in storage cabinets with limited access.
Electronic Controls
All accounts are password protected accounts. No information containing personally identifiable information is saved to the hard drives of desktop PCs. Authorised Just Smart Thinking users are able to access their accounts remotely therefore removing the need for information to be saved to removable media or local hard drives. Authorisation to write to removable media is restricted. It is the Just Smart Thinking policy that personal information must not be copied to removable media. Any breaches to this policy would lead to severe disciplinary action.
The Just Smart Thinking website contact database are hosted via the Internet and accounts are password protected. Shared computers for staff and or partner usage have restricted access and cannot access personal information collected by Just Smart Thinking. It should be noted that the Just Smart Thinking e-mail system is not encrypted and anyone sending personally identifiable information via e-mail should be aware of this.
Managerial Controls
Just Smart thinking staff and partners are made aware of the General Data Protection Regulations 2016 and policies and procedures of the organisation at induction.
Cookies
When users enter the Just Smart Thinking website their computers will automatically be issued with ‘cookies’. Cookies are text files that identify users’ computers to the Just Smart Thinking server. The website then creates “session” cookies to store some of the preferences of users moving around the website, e.g. retaining a text-only preference. Cookies in themselves do not identify individual users but identify only the computer used and they are deleted on departure from the website. Many websites do this to track traffic flows, whenever users visit those websites.
The website uses third-party cookies to measure use of the website including number of visitors, how frequently pages are viewed, and the city and country of origin of users. This helps to determine what is popular and can influence future content and development. For this purpose, Just Smart Thinking uses Google and Weebly Analytics, to measure and analyse usage of the website. The information collected will include IP address, pages visited, browser type and operating system.
Users have the opportunity to set their web browsers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time; the last of these means that certain personalised services cannot then be provided to that user.
Contact Data Base
As a way to improve our services, Just Smart Thinking use a customer relationship database to record identifiable information of our members and contacts. ICloud hosts the contact database. The database is accessed by Just Smart Thinking staff and nominated partners, all of whom are bound by GDPR 2016.
Website
Connections to the website are not encrypted. Information about members or partners and how to contact them published on our website is published with permission.
Other Websites
Our website contains links to other sites. Please be aware that Just Smart Thinking is not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by Just Smart Thinking.
Notice of Breach of Security
If a security breach causes an unauthorised intrusion to our system that materially affects the information we hold about you, we will notify you as soon as possible and later report what action we have taken in response.
Changes to our Privacy Policy
If changes are made to our privacy policy, we will post the updated privacy statement to the website and such other places we deem appropriate.
Contacting Us
If you have any questions or suggestions regarding our privacy policy, please contact us at:
E-mail - adrian@justsmartthinking.co.uk
Telephone - 07597 039 002
Post - Just Smart Thinking, Just Smart Thinking, Zestii Business Centre,
33 Dalintober Street, Glasgow, G5-8JZ
Website URL - http://www.justsmartthinking.co.uk